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June 9, 2016

6/09/2016 04:14:00 AM
Applying Receipts to an Invoice  to apply your receipts or on- account credits.

  • Apply receipts to multiple invoices, single invoice, or on-account.  
  • Apply a receipt to open debit items to reduce the outstanding balance.  
  • Apply receipts to specific transaction lines.  
  • Control who can create adjustments and chargebacks with the AR: Cash-Allow Actions profile option. 
In the Balances region of the Receipts window, receipts are shown as:

  • Applied: Receipt is matched to a transaction. 
  • On-Account: The amount of the receipt is put on the customer’s account and may be applied later. Unapplied: Receipt has not been applied to a transaction.  
  • Unidentified: Customer for this receipt has not been identified. Note: Partially applied receipts will have a status of Unapplied until they are fully applied.                 

Applying Receipts at Line Level

Vision Operations (USA) or Order Management Super User, Vision Operations (USA)

(N) Receipts > Receipts > (B) Apply > Applications > (B) Apply in Detail > Detailed Applications

Use line-level cash application to apply receipts against specific transaction lines, according to your customers remittance advice. For example, if your customer received only Item A, out of the three items A, B and C shipped to the customer, and remitted payment only for Item A, then you can apply your customer’s payment to Item A. Later, after your customer receives Item B and remits payment, you can apply the payment for Item B. When the customer receives Item C and remits payment, you have the option to unapply line-level cash applications for item A and B and reapply the receipts against the entire transaction.

Receivables lets you update an existing transaction-level receipt application to a line-level receipt application. For example, after applying a receipt against an entire transaction, you later learn that the customer only wanted to partially pay the transaction. In this case, you can unapply the original receipt application and reapply the receipt to specific transaction lines.
         
Note: Line-level cash application functionality is available only for invoices, debit memos, and chargebacks with line details. You cannot use line-level cash application with any other transactions, including invoices with installments.

In addition, you cannot update a transaction level receipt application for an existing invoice created with earlier releases of Oracle Receivables to a line-level receipt application, if there is any activity against the invoice. Invoice activity includes receipt application, adjustments, deposits, or credit memo applications.

The line-level cash application functionality provides the following receipt application options:

Transaction: This option lets you apply receipts at a summary level. You can enter amounts by line type: Line, Tax, Freight, or Charges. If you enter a Line or Tax amount, then Receivables prorates the application across all transaction lines.

All Lines: This option lets you apply receipts to specific lines. You can select one or more transaction lines. Receivables enters the Amount Applied for this receipt and updates the Balance Due for this transaction, but you can change the amount applied.  Note: If you want to apply cash to most, even if not all, transaction lines, then choose Select All Lines. Receivables applies the receipt to all transaction lines; you can then deselect the unwanted transaction lines.

All Groups: This option lets you apply receipts to transaction lines of a selected group. This option displays only if group attributes are imported into Receivables from a feeder system, such as Oracle Service Contracts. You can select one or more groups. Receivables prorates the application across all transaction lines assigned to the selected group.

Note: If you want to apply cash to most, even if not all, groups, then choose Select All Groups. Receivables applies the receipt to all transaction lines in all groups; you can then deselect the unwanted groups.

Specific Groups: Select a group to apply cash to selected transaction lines within the selected group. Specific groups display only if group attributes are imported into Receivables from a feeder system, such as Oracle Service Contracts. You can select one or more transaction lines assigned to the selected group.

Freight and Charges: This option lets you apply receipts to freight and charges at the invoice level only. You can apply cash to freight and charges either before or after you apply cash to transaction lines. When you select this option, Receivables displays freight and charges on separate lines, if they exist. Receivables automatically calculates earned discounts. You must manually enter unearned discounts.              

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