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August 20, 2016

8/20/2016 06:09:00 PM

Basic Changes

Functional design

1. Set Of Books is replaced by the term Ledger. 

2. Accounting entries for transactions happening in all the applications such as Purchasing,Cost Management,Payables will go to General Ledger through a common module called "Subledger Accounting (SLA)" which is introduced in R12 and accounting entries can be viewed at SLA menu.

3. Accounting entries can be created manually at SLA level and can be transferred to General Ledger by running the program 'Transfer to GL'.

4. SLA architecture gives the flexibility to derive the accounts for all transactions when it comes to SLA using Account Derivation Rules to meet various business needs and the accounting entries using those derived accounts can be transferred to General Ledger. Also it gives the flexibility to modify the accounting line types,balance types,conditions based on which the accounting gets generated for all the event classes.

5. SLA has the option to generate the accounting entries for respective subledgers in Draft mode or Final mode. Accounting entries can be created in Draft mode first in SLA which is a rough or draft entry to see whether the journal needs any modification in terms of account code or journal category. These draft entries will not get transferred to GL at any point of time. If any modification is required,

 it can be done using the features available in SLA and the accounting entries can be created in Final mode once the user feels that the journals do not need any modification. When the entries get created in Final mode in SLA, it will override the entries already created in Draft mode and these final mode entries alone will get transferred to GL.

6. The concept of Secondary Ledger has been introduced so that you can have two different accounting methods set at ledger level, for example; Accrual basis accounting method for Primary ledger and Cash basis accounting method for Secondary ledger, and the ledgers can have different chart of accounts/currencies/calendars.  Actual and Encumbrance entries in the Procure to Pay cycle can be generated in secondary ledger also along with the entries in Primary ledger.

Technical design

1. The column set_of_books_id has been replaced with ledger_id in GL Tables

2. As a part of Subledger Accounting, new SLA tables XLA_AE_HEADERS, XLA_AE_LINES and XLA_DISTRIBUTION_LINKS have been introduced through which the accounting entries flow to GL.
3. PO details will not available in reference columns(reference_1,reference_2...) in tables GL_JE_LINES and GL_BC_PACKETS. Hence accounting entries in these tables can be retrieved only using SLA tables and GL_IMPORT_REFERENCES table.

4. Receiving Subledger/Inventory subledger/Payables subledger is not directly linked to table GL_JE_LINES,instead it is linked through the subledger tables XLA_AE_HEADERS, XLA_AE_LINES and XLA_DISTRIBUTION_LINKS.

5. XLA_AE_LINES table is mapped to GL_IMPORT_REFERENCES table with the gl_sl_link_id and gl_sl_link_table columns. The linking columns between GL_IMPORT_REFERENCES and GL_JE_LINES tables are je_header_id and je_line_num.

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