Description: Learn why the DRAFT watermark appears on Purchase Order PDFs in Oracle Fusion Cloud and how to remove it when the PO status is Open.
Many Oracle Cloud users face a common issue after creating a Purchase Order: when they click View PO or download the PDF, a large DRAFT watermark is displayed across the document.
This often creates confusion, especially when the buyer expects a clean PDF.
Why Does the DRAFT Watermark Appear?
In Oracle Fusion Cloud Procurement, the DRAFT watermark is system-controlled. It is not part of the BI Publisher RTF template. Oracle automatically adds this watermark based on the Purchase Order status.
- When the PO is in Incomplete status → DRAFT watermark appears
- When the PO moves to Open status → Watermark should disappear
This is standard system behavior designed to clearly indicate that the document is not yet final.
What If the PO Status is Open but DRAFT Watermark Still Appears?
This is a frequently reported situation. Even after the Purchase Order is fully approved and the status shows as Open, users still see the DRAFT watermark.
In most cases, the system is still serving the old PDF that was generated while the PO was in Incomplete status. A fresh PDF has not been regenerated yet.
How to Resolve the Issue
Follow these steps to force regeneration of the PDF:
- Open the Purchase Order.
- Make a minor change (for example, update the note, description, or any editable field).
- Save the changes.
- Submit the PO for approval again (or process the change order if one is created).
- Once the PO returns to Open status, open View PDF again.
Alternatively, go to the Communications or Document History section of the PO and download the latest PDF that was generated after approval.
Additional Tips
- Always confirm the exact status on the PO header. Statuses such as “Pending Approval”, “Requires Reapproval”, or open Change Orders can still trigger the draft watermark.
- Clear your browser cache or try viewing the PDF in an incognito window, as the browser sometimes caches the old version.
- Avoid customizing the standard Purchase Order PDF template expecting the watermark to disappear for Incomplete POs — the watermark is controlled by the application, not the template.
Summary
| PO Status | DRAFT Watermark Expected? |
|---|---|
| Incomplete | Yes |
| Pending Approval | Usually Yes |
| Open | No |
The DRAFT watermark is intentional for incomplete documents. Once the Purchase Order is properly approved and the PDF is regenerated, the watermark will no longer appear.
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Have you encountered this issue in your Oracle Cloud implementation? Feel free to share your experience in the comments.
