Oracle Applications: Oracle Payable Implementation System Study Questionnaire Part-2

3
3.1
	3.1.1	What are the requirements for reporting tax payments?
	3.1.2	How do you record taxes within the GL?
	3.1.3	Is there a requirement to support multiple bank accounts?
	3.1.4	Is there a requirement to support foreign currency bank accounts?
	3.1.5	What disbursement (document) types are currently processed through these bank accounts?
	3.1.6	How are your current payment terms structured?
	3.1.7	Do you use percentage due or amount due?
	3.1.8	Are due dates calculated based on a specific day of the month or on a number of days from the payment terms date?
	3.1.9	Is there a provision for discounts within the current payment terms?
	3.1.10	How are discount dates calculated - based on a specific day of the month or on a number of days from the payment terms date?
	3.1.11	Is there a requirement to use multiple discount levels at present or in the future?
	3.1.12	How many different sites issue checks?
	3.1.13	How many checks do you write/produce per period?
	3.1.14	Is there a requirement to use computer generated checks?
	3.1.15	What is your policy to cancel checks?
	3.1.16	Is there a requirement to use Electronic Funds Transfers?
	3.1.17	Is there a requirement to use Wire Transfers?
	3.1.18	Is there a requirement to process Automatic Payments?
	3.1.19	Is there a requirement to process Manual Payments? If so, is a separate bank account used?
	3.1.20	Is there a requirement to process Partial Payments?
	3.1.21	Is there a requirement to process Pre-Payments?
	3.1.22	Is there a requirement to process Recurring Payments?
	3.1.23	Is there a requirement to process ‘Quick Checks’?
	3.1.24	Do you have a priority system for payments?
	3.1.25	Would you use a priority system for payments?
	3.1.26	What is your current payment cycle? (How often do you print checks?)
	3.1.27	If recurring payments are used, what is the normal period cycle for these payments?
	3.1.28	Are all invoices paid in local currency?
	3.1.29	Is/will there be a requirement to use multiple currencies?
	3.1.30	Do check payments have to be approved before they are run?
	3.1.31	Do you have a minimum or maximum payment amount per check?
	3.1.32	Do you have a minimum or maximum payment amount per run?
	3.1.33	What is the current check layout for computer generated checks? How many formats do you have?
	3.1.34	Do you print the check number on the check/remittance or is it pre-printed?
	3.1.35	Should a remittance advice note be produced, and when?
	3.1.36	How should an overflow situation be handled?
	3.1.37	Is there any special sequencing of checks when printing?
	3.1.38	Is there a dedicated printer for checks?
	3.1.39	What type of printer is used for checks?
	3.1.40	Where are the pre-printed checks stored?
	3.1.41	Is there a requirement to restrict the access to the check printing function?
	3.1.42	What are the policy/procedures for handling stop payments?
	3.1.43	What are the policy /procedures for handling void payments if they have been recorded?
	3.1.44	What are the policy /procedures for handling void payments if they have not been recorded?
3.2
	3.2.1	Who do you bank with. List all of your bank accounts and their purpose.
	3.2.2	Describe your cash management (bank reconciliation) process
4
4.1
	4.1.1	How often do you "post" information to your General Ledger?
	4.1.2	Do you use Cash or Accrual Based Accounting?
	4.1.3	Do you post (or wish to post) in detail or in summary to the General Ledger?
	4.1.4	When do you start your AP close?
	4.1.5	Do you have any documentation on your AP close? Please provide.
	4.1.6	Do you allow posting invoices back to prior periods?
	4.1.7	If you have multiple organizations, do they all close at the same time or separately?
5
5.1
	5.1.1	For the purpose of Invoice Aging Reports, what aging periods are currently in use?
	5.1.2	Is there a requirement to produce ‘Key Indicators’ Reports to review productivity and pinpoint problem areas?
	5.1.3	Is there a need to define any additional aging periods?
	5.1.4	Please enclose a list of all reports used in the Accounts Payable area Please annotate the report list with each report's name/number, description, the type of users, frequency on which these reports are generated.
6
6.1
	6.1.1	Other Applications used by AP.
	6.1.2	Expede Interface