When does a Purchase order get the status of 'Closed'?
When all lines for a given header are closed, Purchasing automatically closes the document.
What is the use of list price and market price on Purchase Order?
If you have entered an item, Purchasing displays the list price for the item. You can accept the default list price or change it. You can use this field to help evaluate your buyers. Purchasing uses the list price you enter here in the savings analysis reports. Savings Analysis Report (By Buyer) and Savings Analysis Report (By Category). If you enter an item, Purchasing displays the market price for the item. Use this field to help evaluate your buyers. Purchasing uses the price you enter here in the savings analysis reports if you do not provide a value in the List Price field.
What is the significance of the fields 'Allow Price override' and 'Price limit'?
For planned purchase orders and blanket purchase agreements only, check Allow Price Override to indicate that the release price can be greater than the price on the purchase agreement line. If you allow a price override, the release price cannot exceed the Price Limit specified on the line. If you do not allow a price override, the release price cannot exceed the Unit Price. You cannot enter this field if the line type is amount based. If you allow price override, enter the Price Limit. This is the maximum price per item you allow for the item on this agreement line.
What is the difference between the control actions 'On Hold' and 'Freeze' for a Purchase order?
You can place a Purchase order 'On hold' only at the header level. This un-approves the purchases order while preventing printing, receiving, invoicing, and future approval until you remove the hold. You can 'Freeze' only at the header and release level. You freeze a Purchase order when you want to prevent any future modifications to the Purchase order. When you freeze a Purchase order, you can still receive and pay for goods you already ordered.
What is the difference between the Field 'Firm' in the 'Terms and Conditions' window and in the alternate region 'more' in the PO shipments?
The Field 'Firm' in the 'Terms and Conditions' indicates that the Purchase order is firm. Firm your purchase order when you want to indicate to Master Scheduling/MRP or your manufacturing application that it should not reschedule this purchase order. The Field 'Firm' in the alternate region 'more' in the PO shipments indicates that the Purchase order shipment is firm. Firm your purchase order shipment when you want to indicate to Master Scheduling/MRP or your manufacturing application that it should not reschedule this purchase order shipment.
Unable to open the Purchase Orders form due to error: You are not setup as an employee.
The error is referring to the Buyer form setup in the Purchasing module. The employee setup might state that they hold a Buyer position or job. However, in order to access the Purchase Orders or Autocreate form you must define the employee in the Buyer form (Setup/Personnel/Buyers). Also, ensure the employee name is defined in the employee's login information (System administrator/Security/User/Define)
Also ensure the following profile options at the site, application, responsibility and user level are set to the correct value:
Also ensure the following profile options at the site, application, responsibility and user level are set to the correct value:
HR: Security Profile
HR:Business Group
MO: Operating Unit
