In this video you can learn how to create a customer and Order to Cash Cycle
- Customer Creation
- Order Creation
- Releasing Order
- Shipping
- Workflow process
- Auto Invoice :
AutoInvoice is a program that can be used to import and
validate transaction data from other financial systems from which one can
create invoices, debit memos, credit memos, and on-account credits. It rejects
transactions with invalid information to insure the integrity of the data. This
fits well with in Oracle ERP or to integrate with any third party application.
Top 10 reasons for using Auto Invoice
1. Powerful Interface
Tool
2. Supports Oracle &
Non-Oracle Systems
3. Import Large Amount of
Data
4. Calculate or Import
Tax
5. Group Lines &
Invoices
6. Online Error Correction
7 .Lines Validation
8. Derive GL Date
9 .Import Flex fields
10.Import or Derive Accounting Info
What is inside AutoInvoice
AutoInvoice is a program set consists of 3 main programs. Each program will have unique nature of work to do and they are called internally except Purge program whose execution is derived on the setup otherwise ready to execute stand alone.
Master (RAXMTR)
Import (RAXTRX)
Purge (RAXDEL)
AutoInvoice is a program set consists of 3 main programs. Each program will have unique nature of work to do and they are called internally except Purge program whose execution is derived on the setup otherwise ready to execute stand alone.
Master (RAXMTR)
Import (RAXTRX)
Purge (RAXDEL)
1.
Auto Invoice Master program RAXMTR
Selects and marks records in the interface tables to be processed based on the parameters the user entered and then calls the AutoInvoice Import program. Auto Invoice Master program has no report output.
•Gathers statistics, it means it gathers the stats on interface tables and set the stats on certain indices on interface tables
•Marks interface records for processing by marking request_id
•Submits multiple workers for Parallel Processing by creating instances for request.
Selects and marks records in the interface tables to be processed based on the parameters the user entered and then calls the AutoInvoice Import program. Auto Invoice Master program has no report output.
•Gathers statistics, it means it gathers the stats on interface tables and set the stats on certain indices on interface tables
•Marks interface records for processing by marking request_id
•Submits multiple workers for Parallel Processing by creating instances for request.
2.
Auto Invoice Import Program
Validates the selected record and creates
transaction if it passes validation. Any record that fails validation is left
in the interface table with an error code. Depending on the setup, related
records may be rejected as well. This program has an output file called Auto
Invoice Execution report, which you can view by clicking the View Report button
in the Requests window.Working of Auto invoice , Validates data, Inserts
records, Deletes interface data Only when system option purge set to ‘Y’
3.
Auto Invoice Purge Program
Deletes records from the interface tables.
If you set the Purge Interface Table system option to No in Define System
Option window, Auto Invoice does not delete processed records from the
interface tables after each run,and we must submit Auto Invoice Purge Program
periodically to clean up the interface tables. This program only deletes
transaction lines that have been successfully imported.
Deletes all rows where interface_status =‘P’
• Ra_interface_lines
• Ra_interface_distributions
• Ra_interface_salescredits
Deletes all rows where interface_status =‘P’
• Ra_interface_lines
• Ra_interface_distributions
• Ra_interface_salescredits
Oracle Receivable’s Auto Invoice program
will be used to import and validate Invoices. A custom feeder program is
required to transfer data from the Advantage extract files and populate the
Auto Invoice interface tables (RA_INTERFACE_LINES_ALL and
RA_INTERFACE_DISTRIBUTIONS_ALL).If there is need to run populate sales credit
into RA_INTERFACE_SALESCREDITS_ALL table. When run, AutoInvoice produces the
AutoInvoice Execution Report and the AutoInvoice Validation Report. Any entries
which failed validation can be reviewed in Oracle Receivables’ AutoInvoice
Interface Exceptions window. Depending on the error, changes may need to be
made in Receivables, the feeder program or the imported records in the
interface tables.
How Autoinvoice Execution works
Normally, Auto Invoice can be divided into three major phases,
Normally, Auto Invoice can be divided into three major phases,
Pre-grouping: here the
validates all of the line level data takes place,
Grouping: groups lines
based on the grouping rules and validates header level data, Transfer
:validates
information that exists in Receivables tables
What happen when AutoInvoice run?
Once the Auto invoice Program gets called, the following activity takes place is part of execution process. This can be analyzed by debug options.
Line, accounting, and sales credit information for each line populates 3 interface tables
Lines are ordered and grouped
Tax is calculated
GL date is determined
GL accounts are assigned using Auto Accounting
Tax, freight, commitments, and credit memos are linked to transaction lines
All transactions are batched
Validated lines are used to create the transaction
Once the Auto invoice Program gets called, the following activity takes place is part of execution process. This can be analyzed by debug options.
Line, accounting, and sales credit information for each line populates 3 interface tables
Lines are ordered and grouped
Tax is calculated
GL date is determined
GL accounts are assigned using Auto Accounting
Tax, freight, commitments, and credit memos are linked to transaction lines
All transactions are batched
Validated lines are used to create the transaction
How Data is flowing?
Select, insert and update and delete take place on certain tables once it is logged out.
Select, insert and update and delete take place on certain tables once it is logged out.
Selects
– RA_INTERFACE_LINES_ALL
– RA_INTERFACE_DISTRIBUTIONS_ALL
– RA_INTERFACE_SALESCREDITS_ALL
Updates/Insert
– RA_INTERFACE_ERRORS_ALL
– RA_CUSTOMER_TRX_ALL
– RA_CUSTOMER_TRX_LINES_ALL
– AR_PAYMENT_SCHEDULES_ALL
– AR_RECEIVABLE_APPLICATIONS_ALL
– RA_INTERFACE_LINES_ALL
– RA_INTERFACE_DISTRIBUTIONS_ALL
– RA_INTERFACE_SALESCREDITS_ALL
Updates/Insert
– RA_INTERFACE_ERRORS_ALL
– RA_CUSTOMER_TRX_ALL
– RA_CUSTOMER_TRX_LINES_ALL
– AR_PAYMENT_SCHEDULES_ALL
– AR_RECEIVABLE_APPLICATIONS_ALL
Inserts
– RA_INTERFACE_ERRORS_ALL
– RA_INTERFACE_ERRORS_ALL
AutoInvoice Exception Handling
Records that fail validation are called ‘Exceptions’. Exceptions stay in Interface Tables which is RA_INTERFACE_ERRORS_ALL. Errors can be corrected in the Exception Handling window. Once corrections are made, Auto invoice must be resubmitted. Records that pass validation get transferred to Receivables tables
Records that fail validation are called ‘Exceptions’. Exceptions stay in Interface Tables which is RA_INTERFACE_ERRORS_ALL. Errors can be corrected in the Exception Handling window. Once corrections are made, Auto invoice must be resubmitted. Records that pass validation get transferred to Receivables tables
- Receipts
