In this blog post, we will explore the process of creating credit lines in Oracle Cloud Procurement, specifically focusing on how to create purchase order (PO) lines with negative amounts. This feature is particularly useful for managing adjustments and credits within your procurement processes.
Understanding Document Styles
Before we dive into the creation of credit lines, it is essential to understand the concept of document styles in Oracle Cloud Procurement. Document styles define how purchase orders are formatted and processed. In our case, we will be using both standard styles and a custom negative amount style.
Setting Up Document Styles
- Manage Documents: Start by navigating to the Manage Documents section in Oracle Cloud Procurement.
- Document Styles: Here, you will find the option to create and manage different document styles. Ensure that you have a standard style and a negative amount style created.
- Credit Line Types: Verify that the credit line types are enabled. This is crucial as it allows the creation of credit lines on the purchase orders.
Creating a Purchase Order with Credit Lines
Now that we have our document styles set up, we can proceed to create a purchase order with credit lines. Follow these steps:
- Create a New Purchase Order: Begin by creating a new purchase order. You can select the negative PO style that you previously created.
- Select Supplier: Choose a test supplier for this transaction. For demonstration purposes, we will use a test supplier named "Test Supplier".
- Choose PO Type: If applicable, select a blanket PO. Blanket POs are useful as they often come with price breaks, which can be beneficial for managing costs.
Adding Line Items
- Enter Line Details: When adding line items to the purchase order, enter the amount as a negative value. For example, you might enter -10 Rupees or -$10.
- Automatic Adjustments: As soon as you save the purchase order, the system will automatically deduct the entered amount. This feature is particularly useful for managing credits effectively.
Features and Updates
The ability to create credit lines on purchase orders is a feature that has evolved over different versions of Oracle Cloud Procurement. While the feature was partially available in version 23A, it has been fully enabled in version 23D. This means that users can now utilize this functionality more effectively with custom styles and document settings.
Version Updates
- Version 23A: Initial introduction of the credit line feature.
- Version 23D: Full enablement of credit line creation, allowing for more flexibility and customization in document styles.
