External Purchase Prices Overview:
The **External Purchase Prices** functionality allows users to import product prices from external contracting applications or group purchasing organizations using an open interface. This helps streamline the purchasing process by enabling integration with external pricing sources.
You can either:
- Manually select specific lines for purchasing.
- Set selection criteria that automatically chooses which lines should be converted into blanket purchase agreements (BPAs). These BPAs are then automatically generated based on the selection criteria.
Key Features of the External Purchase Prices Solution:
- Import External Purchase Prices: Brings in pricing data from external sources.
- Update Item and Category: Allows you to update item details and categories for external purchase prices.
- Cancel, Select, Include, or Exclude Lines: Provides the flexibility to modify which lines are included in purchasing.
- Manage Change Orders: External purchase prices can incorporate change orders, making it easier to manage updates.
- Select and Import Purchase Agreements: Lets you select and import purchase agreements directly from external purchase prices.
- External Purchase Price Mappings: Facilitates mapping between external prices and the internal system.
Important Considerations:
- BU and Supplier Specific: External purchase prices are tied to a specific requisitioning business unit (BU) and supplier.
- Handling Purchase Agreements: Purchase agreements for items managed through external purchase prices should not be manually updated. Any necessary updates, such as canceling a line or changing the price or description, should be made within the external purchase prices. These changes are automatically applied to the purchase agreements through a scheduled process called Import External Purchase Prices.
